Email Filters

 Email Filters

Email filters are rules that you create to manage your incoming email. These filters run on the email server, so they’ll function regardless of which email client you’re using1 2.

  1. Go to the W3C TAG Cloud server Email App (https://cloud.w3ctag.org/apps/rainloop/), and select Settings from the User menu (drop-down in upper right).

    Select “Settings from the User menu”

  2. In the nav-bar on the left, select Filters.

    Settings > Filters

  3. Click the + Add a Filter button.

    Add a Filter

  4. Enter a name, e.g. “Build Notifications”, and click Add a Condition.

    Add a New Filter Condition

  5. Add one or more conditions, e.g. “From”, “Contains”, “buildmaster”. Select the Move to action, and choose a destination folder.

    Add Filter Condition(s)

  6. You can add additional conditions if you like. When finished click the Done button.

    Done Defining This Filter

  7. NOTE: Your new filter(s) aren’t saved to the email server yet!

    To store your changes, make sure you remember to click the Save button.

    Save Your New Filter(s)

You can re-order filters to control the processing order (the first filter that matches wins)

  1. There may be similar functionality on whichever email client you use, but those filters will only run when you’re using that particular client. So, for example, if you set up client-specific filters on your desktop email client (i.e. Outlook “rules” or Thunderbird “filters”), and that computer is off while you’re traveling, you won’t see email getting routed to specific folders when you check email on your phone. ↩︎

  2. Setting different client-based filters in different clients is also a bad idea; they can end up fighting each other. ↩︎